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Platform service for a document management system

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Procuring office
Informatik Aargau
Go to the official tender(simap.ch, opens in a new tab)

At a glance

Deadline
24.01.2027, 23:5972 days left
Questions until
10.12.2026
Site visit
Not stated
Place
UnterentfeldenCanton AG
Procedure
Open procedure
Eligibility and award
In the documents

Is a bid worth it?

With a free profile, TEXFY checks this tender against your services and cantons: a relevance grade from A to E and a recommendation with reasons.

Start for free

TEXFY assessment: Risks and notes

TEXFY assessment: by fixed rules, no AI. Everything else comes from the publication.

Checked against simap: 13.11.2026, 08:09

What is being procured?

Scope of work

Language of the publication

The contracting authority is seeking a partner for the delivery, configuration, implementation, and operational support of a cantonal DMS platform service as a central cross-functional service for the structured, secure, and collaborative management of digital documents. The DMS platform service is intended to provide a low-threshold offering for all cantonal employees, combining modern collaboration with the current records management requirements (AktenV). The contract includes, in particular, the DMS solution based on the existing M365/SharePoint Online environment, piloting, migration, training, as well as on-demand services for subsequent rollout and migration projects. GEVER remains the leading system for formal business transactions, while specialist applications remain responsible for case- or transaction-related processes; the DMS platform service is intended for project-related, specialist, and collaboration-oriented document repositories.

Key facts, codes and options

Type of contract
Supply
Type of supply
Contract for work
Procedure
Open procedure
Trades
Not evident from the available publication data.
CPV
  • CPV 48000000 – Software package and information systems
Options
Not provided for
Variants
Not admitted
Partial offers
Not admitted

TEXFY assessment: Products, installations, quantities, technical specifications and exclusions are not structured fields of the publication. TEXFY does not analyse the free text on them: check the original text and the tender documents.

Dates

Published
13.11.2026
Questions untilnext
10.12.2026

Die Fragen werden laufend, spätestens bis zum 18.12.2026 17.00 Uhr beantwortet

Submission deadline
24.01.2027, 23:59
Opening of bids
25.01.2027, not public
Bid valid
180 days after the deadline

Submission & documents

According to the simap data. We submit nothing for you.

Tender documents
Documents on simap.ch (after signing in)
Languages of the bid
German
Language of the documents
German
Cost of the documents
Free of charge
Note on obtaining the documents

Das Pflichtenheft ist auf Simap verfügbar. Sämtliche Anhänge und Projektunterlagen sind im Decision Advisor abrufbar. Link dazu ist im Pflichtenheft hinterlegt.

Questions to the contracting authority
Through the question forum on simap.ch (registration as a bidder required).TEXFY sends no questions. The deadlines of the question rounds are under “Dates”.

Participation & award

In the documents according to the source: Content only in the tender documentsIn the tender documents: Suitability criteria, Award criteria, Documents to submit.

Award criteria

How valid bids are compared: each criterion counts with its weighting, the bid with the most points wins the contract.

Note of the contracting authority

Die Zuschlagskriterien sind im Decision Advisor abrufbar. Link im Pflichtenheft

Conditions

Rules for the bid and the contract, for example whether consortia or subcontractors are allowed and how payment works.

4 conditions
Bidding consortia
Not allowed
Subcontractors
Allowed
Contract extension
Possible

Rahmenvertrag: Laufzeit 5 Jahre mit 2 Jahre Verlängerungsmöglichkeit
Wartungs und Support-Vertrag unbefristet

Dialogue
Not provided for

The glossary explains terms such as eligibility criteria, self-declaration or reference. To the glossary

Official source

Go to the official tender(simap.ch, opens in a new tab)
simap project number
47359
Publication number
47359-01
Covered by international agreements
Yes
Notice of legal remedies
Show

1.Gegen diese Ausschreibung kann innert einer nicht erstreckbaren Frist von 20 Tagen seit der Publikation beim Verwaltungsgericht des Kantons Aargau, Obere Vorstadt 40, 5000 Aarau, Beschwerde erhoben werden. Der Stillstand der Fristen gemäss Zivilprozessrecht gilt nicht.

2.Die Beschwerde ist schriftlich einzureichen und muss einen Antrag sowie eine Begründung enthalten. Das heisst, es ist
a)anzugeben, wie das Verwaltungsgericht entscheiden soll, und

b)darzulegen, aus welchen Gründen diese andere Entscheidung verlangt wird.

3.Auf eine Beschwerde, welche den Anforderungen gemäss den Ziffern 1. und 2. nicht entspricht, wird nicht eingetreten.

4.Die angefochtene Ausschreibung ist anzugeben, allfällige Beweismittel sind zu bezeichnen und soweit möglich beizulegen. Die Eingabe ist zu unterzeichnen.

5.Das Beschwerdeverfahren ist mit einem Kostenrisiko verbunden, das heisst die unterliegende Partei hat in der Regel die Verfahrenskosten sowie gegebenenfalls die gegnerischen Anwaltskosten zu bezahlen.

Checked against simap: 13.11.2026, 08:09

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