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Awarded
  • Service

Tent Builder for “Annual Soirées Suisse” in Washington, D.C. Event “Annual Soirée Suisse” on September 16th 2026 (core services) and 4 Events “Annual Soirée Suisse” for the period of 2027 – 2030 in Mid-September (optional services)

Location
Washington, D.C., United States
Procuring office
Federal Department of Foreign Affairs FDFA
Go to the official tender(simap.ch, opens in a new tab)

Awarded

According to the simap publication. Values that are not given are deliberately missing here.

Awarded to

As published on simap.ch: winner and price (with or without VAT, as stated).

  • Award of 03.12.20253 bids

    • US Event Structures, LLC, FrederickUSD 434’295.00 incl. foreign VAT
Awards of this contracting authority

Justification

After assessment of all evaluation criteria mentioned in tender document (qualitative criteria and price) the winning tenderer has received the most utility points among all the submitted bids. The offer of the winning tenderer convinced above all regarding:

• The personnel, concept, and approach meet and exceed the needs of the annual Soirée Suisse. • The quality and suitability of the presentation of the bid met and exceeded the needs of the annual Soirée Suisse. • Having worked with countless embassies and entities in Washington DC, the tenderer is very familiar working within the unique setting of embassies where foreign dignitaries, hierarchies, and protocol are important to understand. The familiarity in working with embassies and in Washington, D.C. met and exceeded the needs of the annual Soirée Suisse. • The quality of the proposed strategy for ensuring sustainability of the event met the needs of the annual Soirée Suisse. The tenderer is local and has reasonable transport routes. • The tenderer proposed a reasonable, fair and transparent project cost, which met the needs of the event budget.

What is being procured?

Scope of work

Every September, for the past 23 years (with exception of 2020-2021 due to COVID), the Ambassador of Switzerland to the United States has welcomed 1’100-1’500 distinguished Washingtonians from a variety of professional backgrounds such as politics, economics, media, academia and culture to enjoy an evening on Swiss soil. The Embassy of Switzerland is looking for a tent builder for the years 2026-2030. Whereas the event of 16.09.2026 is to be submitted as core services and the following 4 events for 2027-2030 are optional services.

Key facts, codes and options

Type of contract
Service
Procedure
Open procedure
Trades
Not evident from the available publication data.
CPV
  • CPV 79952000 – Event services
Options
Not evident from the available publication data.
Variants
Not evident from the available publication data.
Partial offers
Not evident from the available publication data.

TEXFY assessment: Products, installations, quantities, technical specifications and exclusions are not structured fields of the publication. TEXFY does not analyse the free text on them: check the original text and the tender documents.

Official source

Go to the official tender(simap.ch, opens in a new tab)
simap project number
18994
Publication number
18994-02
Covered by international agreements
Yes

Checked against simap: 10.11.2026, 18:02

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