ICT Operations and ICT Equipment at the Birsfelden Elementary School

The Municipality of Birsfelden is seeking a provider for the Birsfelden primary school (Primarstufe Birsfelden) to take over the existing ICT environment, expand the network and Wi-Fi, supply the end-user devices and ensure operations from the 2027/28 school year onwards. The contract covers four school buildings and six kindergarten sites with around 700 pupils in 41 classes and around 110 teachers and staff.

The contract comprises the following core services:

1. Transition and implementation: takeover from the current provider, takeover of the Microsoft 365 tenant without a change of platform, data migration, hardening and security architecture, information security and data protection concept (ISDS) and data protection impact assessment in accordance with the Information and Data Protection Act of the Canton of Basel-Landschaft (IDG BL), rollout and introductory training.
2. Operations, support and service levels: service desk from 2nd level as single point of contact, operation of Microsoft 365 including licences, device management, classroom management for teachers, independent backup, a runbook aligned with the school year, and hour quotas for support and for consulting and engineering.
3. Network and Wi-Fi: site survey and planning, replacement of the 85 existing access points and expansion by up to 117 additional access points, replacement and expansion of the access switches, network segmentation, operation and maintenance of the existing firewall cluster.
4. iPads for pupils and teachers: up to 494 iPads for pupils and 41 iPads for teachers, including protective cases, keyboard cases, headphones, charging infrastructure in 16 classrooms and 9 charging cases, turnkey staging, device rotation and lifecycle management over 60 months.
5. Notebooks for teachers: up to 104 Windows notebooks including staging, endpoint protection and support over 60 months.

Phasing:

• Phase 1 (2027/28 school year): project start expected on 1 April 2027, handover of teachers’ devices before the 2027 summer holidays, takeover of operations on 2 August 2027, rollout for the start of the school year on 16 August 2027. The pupils’ iPads will be replaced to the extent of the current inventory (108 devices).
• Phase 2 (2028/29 school year at the earliest): expansion to the target equipment level with up to 386 additional iPads for pupils (kindergarten 1:8, 1st and 2nd grade 1:2, 3rd to 6th grade 1:1).

The devices will be procured through call-offs. The quantities are maximum quantities and form the basis for evaluation; there is no purchase obligation. This applies to all services.